Top 12 Policy Management Software

Policies define how organisations operate, comply, and stay resilient. Yet as organisations scale, maintaining visibility over hundreds of documents, updates, and employee acknowledgements becomes complex. Manual tracking through spreadsheets or shared folders often leads to version confusion, compliance gaps, and audit failures.

Policy management software provides a centralised, automated way to create, approve, distribute, and track policies across the business. It helps ensure that the right people have access to the right versions, that acknowledgements are logged, and that compliance evidence is easy to demonstrate when required. For resilience and governance leaders, this means greater control, transparency, and alignment between policy and practice.

In this article, we’ll explain what policy management software is, the key features to look for, and review the leading providers in 2025.

What Is Policy Management Software

Policy management software is designed to help organisations streamline the lifecycle of their internal policies — from creation and review through to approval, distribution, and compliance tracking. It enables businesses to manage their policies efficiently, maintain version control, and demonstrate compliance with internal and external regulations.

These platforms serve as a single source of truth for all policy documentation, allowing different teams to collaborate while maintaining oversight and accountability. Policy management tools are essential for industries with strict compliance requirements, such as finance, healthcare, and energy, but are increasingly adopted by all organisations looking to improve governance and risk visibility.

Key Features of Policy Management Software You Should Look For

An effective policy management platform should simplify compliance and eliminate manual effort. Look for these key features when assessing options:

Centralised Repository

A unified platform where all policies are stored, easily searchable, and version-controlled. This ensures that employees always access the latest approved document.

Automated Workflows

Automations to manage policy creation, review, approval, and publication processes. This reduces administrative workload and enforces accountability.

Policy Acknowledgement Tracking

Allows managers to monitor who has read and confirmed understanding of policies. This feature is essential for audit readiness and compliance evidence.

Version Control

Tracks edits, revisions, and approvals, ensuring older versions are archived and only the current version is active.

Reporting and Audit Trails

Provides detailed logs and reports showing policy history, user actions, and compliance status, helping to demonstrate adherence to regulatory requirements.

Integration Capabilities

Links with HR, LMS, or GRC systems to sync employee records and training compliance data, ensuring policy updates align with broader governance frameworks.

User Permissions and Access Control

Restricts access to sensitive documents and ensures policies are visible only to relevant teams or individuals.

12 Best Policy Management Software

1. Continuity2

Continuity2 offers a comprehensive, industry-leading policy and document management solution built to support compliance, governance, and resilience strategies. Designed for organisations managing large and complex policy environments, it provides full lifecycle control — from drafting to publishing and compliance monitoring — within one secure platform.

Key Features:

• Policy Lifecycle Automation: End-to-end automation of policy creation, approval, and distribution.
• Version and Compliance Tracking: Maintains full version history with built-in compliance evidence.
• Integrated Reporting: Provides dashboards for visibility into adoption, sign-offs, and outstanding actions.

Best for: Compliance and resilience leaders seeking a scalable and auditable policy management framework.

2. NAVEX

NAVEX centralises policy and procedure management with strong integration to its compliance suite. Its templates, automated distribution, and tracking make it popular across regulated sectors.

Key Features:

• Dynamic Policy Authoring: Built-in templates and approval routing.
• Read and Sign Functionality: Tracks acknowledgements automatically.
• Comprehensive Reporting: Delivers compliance insights and audit-ready reports.

Best for: Large enterprises with extensive compliance requirements.

3. PowerDMS

PowerDMS focuses on simplifying policy management for public sector and healthcare organisations. It includes e-signature tracking, training integration, and compliance reporting.

Key Features:

• Central Policy Repository: Single location for all policy documents.
• Policy-to-Training Links: Connects policies directly to employee training modules.
• Automated Version Control: Ensures staff only access current documents.

Best for: Public sector and healthcare institutions.

4. Mitratech (TeamConnect)

Mitratech supports organisations in managing policies and procedures globally. It offers detailed workflow customisation and powerful compliance monitoring tools.

Key Features:

• Configurable Approval Workflows: Customisable process management.
• Automated Reminders: Keeps policy owners and employees on track.
• Compliance Dashboard: Real-time visibility into policy adherence.

Best for: Multinational organisations with complex compliance frameworks.

5. Collaboris

Collaboris extends SharePoint’s capabilities to deliver targeted policy distribution and tracking. It’s ideal for organisations already invested in Microsoft infrastructure.

Key Features:

• Employee Targeting: Send policies to specific groups or teams.
• Acknowledgement Receipts: Tracks user confirmations within SharePoint.
• Integration with Microsoft 365: Seamless policy management within existing systems.

Best for: Businesses using Microsoft SharePoint and Office 365.

6. ConvergePoint

ConvergePoint provides a policy management solution that runs on Microsoft 365, supporting highly regulated industries. It automates document creation, approval, and employee sign-off.

Key Features:

• Policy Creation Workflows: Role-based review and approval steps.
• Audit Readiness: Full visibility of document history.
• Compliance Tracking: Monitors engagement and training alignment.

Best for: Regulated industries, especially financial and healthcare sectors.

7. Juro

Juro offers a policy and contract automation platform with intuitive design and collaboration features. It simplifies drafting, editing, and version control within a browser-based environment.

Key Features:

• Collaborative Editing: Real-time drafting and review.
• Template Automation: Streamlines policy creation.
• Integrated E-Signatures: Securely track approvals and sign-offs.

Best for: Organisations seeking modern document automation for policies and contracts.

8. 360factors

360factors combines policy management with broader risk and compliance tools. It helps automate policy updates, regulatory tracking, and employee certifications.

Key Features:

• Risk-Aligned Policy Frameworks: Links policies to risk registers.
• Policy Review Automation: Tracks periodic reviews and renewals.
• Audit Trail Reporting: Supports compliance reporting across departments.

Best for: Financial services and risk-led organisations.

9. ComplianceBridge

ComplianceBridge offers a simple yet robust policy management system that tracks distribution, acknowledgements, and comprehension tests.

Key Features:

• Automated Distribution: Delivers policies to assigned users.
• Testing and Certification: Verifies understanding through quizzes.
• Customisable Reporting: Monitors compliance progress.

Best for: Organisations needing structured policy communication and testing.

10. LogicGate

LogicGate integrates policy management into its Risk Cloud platform, creating a unified risk and compliance environment.

Key Features:

• Policy Lifecycle Management: End-to-end tracking and automation.
• Cross-Module Integration: Links policies to risks and controls.
• Reporting Dashboards: Presents compliance status in real time.

Best for: Mid to large enterprises seeking a unified GRC solution.

11. Hyperproof

Hyperproof provides a compliance operations platform that includes strong policy management features integrated with its control management tools.

Key Features:

• Policy Assignment and Tracking: Manage policy distribution to teams.
• Control Integration: Connects policies with control evidence.
• Real-Time Monitoring: Continuous compliance visibility.

Best for: Teams aligning policies directly with compliance frameworks.

12. SAI360

SAI360 delivers a mature, scalable platform covering GRC, ethics, and compliance. Its policy management module helps global organisations maintain consistent governance across business units.

Key Features:

• Global Policy Administration: Manage policies across multiple jurisdictions.
• Compliance Alerts: Automated reminders for reviews and updates.
• Integration with GRC Modules: Aligns policies with risk and compliance metrics.

Best for: Global enterprises managing complex policy environments.

Benefits of Policy Management Software

Policy management software empowers organisations to maintain compliance, improve efficiency, and strengthen governance by automating and centralising the entire policy lifecycle.

Improved Compliance and Audit Readiness

By maintaining version control, tracking acknowledgements, and recording full audit trails, policy management software simplifies compliance reporting. This transparency reduces audit stress and strengthens regulatory confidence.

Streamlined Workflows and Efficiency

Automating policy approvals, reviews, and updates reduces manual effort and the likelihood of human error. Teams spend less time managing documents and more time improving policy effectiveness.

Centralised Visibility and Control

With all policy data stored in one platform, organisations gain complete oversight. Dashboards show adoption rates, overdue acknowledgements, and upcoming renewals, helping leaders act proactively.

Stronger Governance and Accountability

Automated tracking and reporting improve accountability by showing who created, approved, or reviewed each policy. This establishes clear ownership and governance.

Enhanced Operational Resilience

When policies are current, accessible, and well-communicated, organisations can respond to incidents consistently and confidently, strengthening resilience and continuity.

Building a Culture of Compliance and Resilience

Policy management is no longer a back-office task. It’s central to maintaining compliance, mitigating risk, and enabling operational resilience. As regulatory expectations increase, organisations must adopt tools that provide automation, traceability, and control.

Continuity2’s Meridian offers a unified platform that combines policy management, compliance oversight, and operational resilience capabilities. It supports organisations in aligning governance frameworks with real-time data and actionable insights.

Book a Demo with Continuity2 to learn how your organisation can centralise policy management and strengthen compliance across every department.